Creating a UPS invoice
Create Invoice
LABOUR
| Item | Qty | Unit(charged) | Total |
|---|
PARTS
Parts supplied by us?
Tick "Warranty" on a part row to cover it — set the supplier and duration for that row.
| Item | Qty | Unit(charged) | Cost(costs us) | Total |
|---|
Invoice will show: "Parts supplied by customer — not covered under our warranty."
Subtotal£0.00
Total£0.00
Profit (internal)£0.00
Viewing deleted invoices (admin only). You can still print them.
Invoices
| Date | Invoice No. | Registration | Make/Model | Customer (internal) | Work Done | Location | Total (£) | Profit (£) | Paid | Actions |
|---|
Expenses
Viewing deleted expenses (admin only).
| Date | Category | Customer (internal) | Description | Amount (£) | Actions |
|---|
Extra Income (e.g. scrap metal)
Viewing deleted income (admin only).
| Date | Description | Amount (£) | Actions |
|---|
Reports
Quick Stats (tap a figure to see what it's made up of)
Breakdown
| Date | Description | Amount |
|---|
Unpaid Jobs
| Date | Registration / Vehicle | Total / Paid / Outstanding | Actions |
|---|
UPS
UPS Invoices
Showing deleted UPS invoices — admin only.
| Date | Invoice No. | Registration | Total (£) | Paid | Actions |
|---|
UPS Quick Stats (tap a figure to see what it's made up of)
Breakdown
| Date | Description | Amount |
|---|
Unpaid UPS Jobs
| Date | Invoice No. / Vehicle | Total / Paid / Outstanding | Actions |
|---|
UPS Warranty
| Date | Registration | Part | Duration | Expiry | Status |
|---|
UPS Expenses
| Date | Category | Description | Amount (£) | Actions |
|---|
UPS Accounting Periods
| Month Name | Start Date | End Date | Income | Expenses | Profit | Status | Actions |
|---|
Subcontract Work (jobs farmed out to another garage)
| Date | Invoice No. | Registration | Garage Charged / Charging UPS | Paid | Actions |
|---|
Add a job (in house, not yet invoiced — appears below as a red row)
Parts supplied?
Subcontract work?
Job Sheet
| Status | Date | Registration | Location | Total | Paid | Notes / Diagnosis |
|---|
Warranty
| Date | Registration | Part | Duration | Expiry | Status |
|---|
Audit Logs
| Time | User | Type | Entity | Registration | Summary |
|---|
Settings
Business Details
Backup & Restore
Backup includes: invoices, invoice items, expenses, extra income, accounting months, users (PINs excluded), and audit logs. Version 2.0 format with full month tracking.
CSV Exports
Export invoices and expenses to CSV format for use in spreadsheets.
Bank Details (shown on printed invoices when Payment Method is Bank Transfer)
Customer Invoice Branding (used only on invoices created via "New Invoice" — UPS invoices keep the branding above)
Integrations
For security, prefer a proxy so your key isn’t exposed in the browser. We’ll send it as an x-api-key header.
Monthly Accounting Periods
| Month Name | Start Date | End Date | Income | Expenses | Profit | Status | Actions |
|---|